There are strategies that can help you be more efficient in your email inbox and, consequently, more productive in your daily life.
Source: Freepik
Author: Redaction
A disorganized email box is the nightmare of any manager, who will find himself along with a series of miscommunications, lost information and so many other issues to deal with in such a situation. To achieve efficient and effective business, it is necessary that you adopt, in your daily life, organizational methods that allow you to have your email box always clean, avoiding failing any commitment, leaving someone unanswered or losing a good business opportunity.
In the real estate market, receiving an email from a potential customer with a request for interest in a property or visit, can mean an unmissable business opportunity, so you should pay attention to these types of leads that fall into your email.
However, if you receive thousands of emails a day, and you don’t know exactly how you can keep them organized, or if you lack space in the email to keep all the information and documentation, you should know that there are strategies that will help you a lot.
Let’s start from the beginning: what is the Inbox zero method?
The Inbox zero method was first presented in 2007 at Google Tech Talks by Merlin Mann, a famous American writer who decided to tell his story about how he dealt with a large amount of electronic messages that reached his inbox on a daily basis.
The amount of emails a person receives per day can become overwhelming, creating stress, mismanagement and failures in the necessary responses, so the Inbox zero method was created to manage the email inbox in a systematic and efficient way.
Basically, to put this method into practice, you must recognize that your email is nothing more than a communication tool, so it is not the end result of a task or goal, nor the initial. Thus, you should not stagnate tasks in your inbox, understanding that this is not even the place to have them registered.
An email acts as an intermediary between sender and recipient, or a path to the end result, which is to obtain information, so you must determine that for an organized email box, all the tasks you have pending must be processed, converting emails into actions.
So if you want to start using this method, write down these strategies.
Delete or archive emails
Look in your inbox and sort through the emails you receive. Do you receive a lot of spam or emails with which you do not have any intervention? The most advisable thing, if you do not want to lose any information, is to file those emails that do not interest you, keeping them out of your inbox, but still stored in a File folder if you will need them in the future.
Do not keep in your inbox emails that correspond to junk, trying to keep your email organized and unburdened from spam.
Forward emails that are not for you
When working as a team, in a company with more than one employee, it is normal that emails with specific recipients appear. There may be customers who send emails to the general mailing of the company, with doubts aimed at the consultant who accompanies it, or with information that should be passed to some colleague, so the ideal is to have someone in your company in charge of being attentive to the email and make the respective distribution of that email by the team.
In this way, if you are distracted or do not realize that you received something that was actually for you in the inbox, you will have the colleague responsible for the distribution of the emails forwarding the information that interests you directly to you.
Another strategy that can help you in this situation is to apply filters so that the emails fall into their folders, in which you can mark the themes, information or stages in which the emails you drag there, or even create a folder specifically for someone, keeping all that person’s e-mails there.
Increase your email space and integrate platforms
If you work with a real estate CRM like ego Real Estate, know that one of the great advantages associated with the service is the fact that you can have your email integrated in this platform, making an efficient management of your business. With eGOmail, which is an email associated with your CRM user, you will receive leads directly in the email and will have easier integrated management of any bureaucracy.
Another advantage associated with the market-leading CRM is the possibility to customize email templates in eGOmail, allowing you to create your own templates and send them to your customers. All this is extremely advantageous, because you will have your own communication channel, in addition to the other CRM features, with the question of being able to increase your email space to keep all the information, or create extra email accounts for new employees.
These strategies are productive and will help you optimize the management of your email, as well as the team, so that you do not miss any opportunity that arises in the inbox and keeping all and any information organized!
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